Overview
Administrative Assistant – Digital Technology
Resumes to Careers@directhr.com
Our client is a global leader that provides communication solutions and network services. They are seeking to hire an Administrative Assistant to provide high-level administrative support to company executives. In this role, you will be responsible for managing daily office activities, managing calendars, meeting schedules as well as managing travel arrangements for executives. Must have experience working independently as a self-starter in a fast-paced environment.
Hybrid role; in office 3 days a week.
Responsibilities:
- Administratively support executive management team to include calendar management, meeting management and expense reports
- Coordinate travel arrangements, schedules and agendas
- Support executive leaders; identify difficulties and assist, anticipate needs
- Manage/exercise discretion and confidentiality with sensitive company information
- Provide confidential administrative support to executives and complete tasks within deadlines
- Assist with budgets; review reports, data entry, track spending, etc.
- Process invoices and any reimbursements
- Manage incoming calls/visitors for executives; screen and direct as appropriate
- Create reports, memos, letters and other documents as needed; file and retrieve corporate documents, records and reports
- Support organization with events, invoicing and new hire onboarding (ensure availability of supplies, documents, etc.)
- Office management; maintain office inventory, order supplies as needed
- Collaborate with facilities to ensure office is clean and maintained; manage layout and seating
Requirements:
- Degree preferred
- Min. 2+ years of Administrative Assistant experience supporting C-level executives
- Experience within a technology and/or fintech company a plus
- Experience with a large organization of up to 100 in the physical office and up to 1,000 in the global organization (working across multiple continents, time zones, etc.)
- Ability to accurately type a minimum of 45 words per minute required
- Knowledge/experience with managing multiple executive calendars, prioritizing conflicting needs
- Experience with ChatGPT / AI
- Strong attention to detail, high performer
- Ability to prioritize and multi-task within high stress environment
- Exceptional computer skills; proficient in Microsoft Office suite: PowerPoint, Word and Excel required
- Proficient in Concur
- Ability to exercise discretion and confidentiality with sensitive information
- Excellent Organizational and Communication skills
Offering:
- Base $65,000 – $67,000 (based on experience)
- Full Benefits Package
Resumes to Careers@directhr.com
Direct Sales Recruiting, LLC, (DSR) and DirectHR are National Recruitment organizations partnering with National, Regional and Local Clients to bring qualified candidates a career and a future. DSR offers over 50 years combined Recruitment, Sales and Management experience. We are, along with our clients, an Equal Opportunity Employer and are committed to hiring and supporting a diverse workforce. A M/F/D/V
