Executive Assistant – Medical Device – Fort Lauderdale, FL

Executive Assistant – Medical Device

Resumes to: Careers@directhr.com

 

Our client is a growing medical device organization focused on innovative solutions for diabetes management. They are seeking a highly professional, organized, and adaptable Executive Assistant to support three senior leaders across Finance, Sales, and Commercial functions.  This role requires exceptional calendar management, travel coordination, and executive-level judgment. The Executive Assistant will serve as a trusted partner; anticipating needs, managing priorities, and bringing structure to fast-paced, high-demand schedules. While all executives will be supported, the VP of Sales will require the highest level of day-to-day assistance, followed by the CFO, with lighter support for the CCO.

Location: Remote with limited to no travel  (MUST currently reside on the East Coast U.S.)

Supports: 3 Executives

 

Ideal Candidate Profile:

• Extremely organized, calm under pressure, and proactive
• Comfortable managing a high-energy executive who requires significant support
• Polished, detail-oriented, and confident working with C-level leadership
• Flexible, adaptable, and able to shift priorities quickly

 

Responsibilities:

Executive Support

• Provide high-level administrative support to three senior executives, ensuring seamless day-to-day operations
• Act as a gatekeeper and prioritization partner, managing competing demands with professionalism and discretion
• Anticipate executive needs and proactively resolve scheduling or logistical challenges

Calendar & Scheduling Management

• Own complex calendar management across multiple time zones
• Schedule internal and external meetings, leadership reviews, customer meetings, and board-related activities
• Coordinate executive attendance for meetings, events, and company initiatives

Travel & Expense Management

• Manage domestic travel logistics including flights, hotels, ground transportation, and dinners
• Prepare and reconcile expense reports, primarily for the CCO and CFO
• Support heavy travel planning for the VP of Sales, ensuring efficiency and organization

Cross-Functional & HR Support

• Provide light administrative assistance to the HR Manager, particularly related to travel coordination and hotel bookings
• Support company-wide initiatives such as National Sales Meetings (NSM) as needed

 

Requirements:

• Bachelor’s Degree preferred
• Min. 5+ years of experience supporting senior executives, ideally in medical device, life sciences, or a fast-paced corporate environment
• Experience as an Executive Assistant for an organization with a sales force
• Proven experience supporting multiple executives simultaneously
• Exceptional organizational, time-management, and prioritization skills
• High level of professionalism, discretion, and executive presence
• Strong communication skills with the ability to manage different leadership styles
• Proficiency with Microsoft Outlook, Teams, and standard expense and travel tools

 

Offering:

• Base Salary $90,000 – $100,000 (based on experience)
• Bonus Potential
• Comprehensive benefits package including 401(k)
• Equity participation

 

Resumes to: Careers@directhr.com

Direct Sales Recruiting, LLC (DSR) and DirectHR are national recruitment organizations partnering with national, regional, and local clients to deliver top talent and long-term career opportunities. With over 50 years of combined recruitment, sales, and management experience, DSR is committed—along with our clients—to equal opportunity employment and supporting a diverse workforce. M/F/D/V